We get asked this question all the time, and while it can be a little bit tricky to do, it is well worth the end result, especially as many businesses like to get their logos or other special images into the Footer (E-mail Signature) for all outgoing messages.
Part One – Hosting the Image
The first part of our solution here is to first make sure you can get your image (company logo etc.) available publicly so that anyone can access it via a URL – this could be done through a Hosting provider (perhaps where your company website already lives), or alternatively we offer a slightly more unique option using Dropbox. Let’s look at both options.
Hosting your Image via an existing Web Host
We can’t provide specific instructions here, so just use your best judgement to upload any image file (preferably a JPG or GIF) using whatever access methods you currently have for transferring other files to an existing provider.
Hosting your Image via Dropbox
Step 1. Sign-up to the Dropbox service using this link (you’ll get an extra 250MB of Storage)
Step 2. Install the Dropbox software and get it up and running (see this video if you’re unsure)
Step 3. Locate your preferred Image file that you’ll be using for your Gmail footer and copy it into your Dropbox PUBLIC folder, and then “Copy the Public Link” into your clipboard (you’ll need that for the next part) – see this Help if you’re still unsure how to do this.
Part Two – Adding the Image to your Gmail Footer
Now that you’ve uploaded your image to either your existing Web Host provider, or to the Dropbox Service you should have a URL where that image can be seen. (If you used Dropbox you’ve copied this URL to your clipboard).
To add an image to your Gmail footer, simply do this:
Step 1. When logged into your Gmail go to “Settings” -> “General” and scroll down to “Signature:”
Step 2. On the Toolbar for the Signature Editor is a button to “Insert Image” (see example below)
Step 3. In the popup window, simply enter the URL from Part One of this solution and paste it in.
Step 4. When you return to the signature view you should now see your new image in your Gmail Signature/Footer! Congratulations